Business Travel Checklist

You’ve planned a vacation before, and you even consider yourself a savvy traveler. But this is your first business trip, and while it’s not a completely different ballgame, you’ll need to consider a few unique factors that might differ from your standard travel practices. Whether it’s for comfort, convenience, or productivity, we’ve compiled a short checklist to make travel easier for your first business trip.

Travel Luggage

Business trips are usually shorter than personal vacations, and your luggage should reflect that difference. Business travel can be stressful, and you might be tempted to pack anything and everything in an effort to cover all of your bases. But if you really want to manage that stress, traveling light is the way to go. Find a smaller suitcase that you can carry on to your flight – ensuring your luggage won’t be lost and a quick and easy exit from the airport.

Rental Car

You can definitely use a ride-sharing service, but we don’t recommend it. Instead, research a car rental business before you head to the airport. Renting a car for your business trip gives you a couple of advantages.

First, rental cars are extremely affordable. A trip from the airport to your hotel with a ridesharing service could be about the same price as renting a car for your entire trip.

Second, rental cars are reliable. A car rental business offers a wide selection of new or almost new cars. And when driving your rental car, you won’t have to worry about your driver taking the worst possible route to your destination. Rental cars give you control and flexibility at a much lower price than relying on a hit-or-miss ride-sharing service.


If you haven’t invested in a pair of noise-canceling headphones, your first business trip is the time to upgrade. While it’s perfectly acceptable to stare out the window for the duration of your flight, business travelers often use their time in the air to get some work done. Of course that’s easier said than done if a crying baby is seated directly behind you.

You don’t need to spend your entire paycheck on headphones, but a nice pair can make a big difference, whether you prefer to work to white noise or The White Stripes. These headphones also could come in handy if your hotel’s walls are on the thin side.

Office Equipment

When you get to your hotel, it’s wise to set up a workspace in your room, so you can stay focused. You don’t need to bring everything, so take a quick look at your desk. What is absolutely necessary, and what can be left behind? Once you decide what you’ll bring along, round up all of the respective chargers that you will need. The last thing you need is the stress of a dying device when you’re on the road.


It’s a business trip, and you shouldn’t forget that, but that doesn’t mean you have to hole up in your room when you’re not in a meeting. In fact, many business travelers are finding ways to use these trips to feed their wanderlust. So feel free to bring a camera, go for a ride, and absorb the culture of your destination. Putting on your tourist hat is a great way to relieve any work anxieties while also getting the most out of your trip.

Don’t forget to check with your employer for their business travel guidelines. They might have a discount program with a car rental business like Advantage Rent A Car. Use our free reservation tool to book a car now!

Written by: Kody Pedersen

Recommended Readings:

Where to Go this Summer
5 Business Travel Tips for a First-Timer
Creative Uses for a Rental Car